DO I NEED TO HAVE ANY SPECIFIC SKILLS TO PARTICIPATE IN AN IMMERSION TRIP?
Nope. Our trips are highly centered on relationships. An open mind, courageous heart and willing hands are the best tools you can bring to be effective on our immersion trips. We do a fair amount of in-country training to prepare you for anything that will come your way culturally, theologically, spiritually or physically as you serve with us.
Of course, if you do have specific skills, we would love to know! Please inform your team leader, and depending on the trip type, we may lean into your expertise if it overlaps with our in-country programs.
DOES IT COST ANYTHING TO APPLY?
No, there are no costs attached to the application. Once you secure a spot in the program you will be given your two payment dates and other pertinent information regarding the finances of the program.
WHAT IS THE APPLICATION PROCESS?
We try to keep this process simple.
If you’re applying as part of a group, then simply fill out the application form. We will review your application with your groups Team Leader and your team leader will follow up with you regarding next steps.
If you’re applying as an individual, please first be sure this trip allows for that by checking the STATUS: OPEN at the upper right side of the page under INFO. If this is the case, please start by filling out the application form. Our team will review your application and contact you within a few weeks of receiving your application. Once we give you a final answer about your spot in the program, we will give you instructions for next steps and get you started fundraising and preparing for the immersion trip!
DO I NEED TO FILL OUT AN APPLICATION IF I’VE ALREADY BEEN ON A TRIP?
Yes, you must complete a new trip application every time you go on a new trip.
HOW DO PAYMENTS WORK?
All of your fundraising will be tracked online on a Personalized Fundraising Page provided by Poetice. You will be able to share this page with your supporters, track your fundraising progress and accept online donations.
This page will be updated as we receive funds on your behalf. If you do not see a donation reflected on this page, then we have not yet received it. This will be your only source of fund tracking, so if you have any questions about how to access or use this page, please ask. On this page you will be able to see the following information:
•Profile Photo and Biography
(you will have access to edit this information!)
•Total Trip Cost
•Total Amount Raised
•Names of Supporters and Itemized Donations
•Payment Due Dates
HOW ARE PAYMENTS DIVIDED AND WHEN ARE MY DUE DATES?
The total trip cost is divided into two payments. The first payment is approximately the cost of a plane ticket. The second payment is the remainder of your trip cost.
Due dates will be provided by your team leader, and will also be indicated on your fundraising page. We must follow these deadlines in order to purchase airfare and ensure that necessary expenses are covered prior to your arrival.
• If you will be unable to meet a due date, please inform us at firstname.lastname@example.org at least one week prior to the due date.
• If all fees are not paid within 30 days of your departure, you will not be able to participate in the program and will be forced to withdraw from the trip.
• If you are forced to withdraw from the trip, no funds previously raised can be refunded (see Reminder of Agreements for details).
HOW DO I RECEIVE DONATIONS?
Online: All online donations should be made through your personal fundraising page. Simply share the URL from your personal fundraising page.
By Mail: All checks should be payable to Poetice, and should include your name on the memo line or on a separate note inside the envelope. Checks should be sent to:
P.O. BOX 1406
HOLLAND, MI 49422
ARE DONATIONS GIVEN REFUNDABLE?
Due to IRS regulations, all funds including deposits, donations from supporters, and any personal payments are considered charitable contributions and are non-refundable. If you are no longer able to go on a trip, Poetice reserves the right to designate funds to the overall specified trip or missions program.
WHAT DOES THE TRIP COST INCLUDE?
Trip costs include all airfare, transportation in country, lodging, & team meals. Trip costs DO NOT include passports, any necessary visas (that are required prior to entering a country), immunizations/medical costs, souvenirs, snacks, and food at the airport.
WHAT IF SOMEONE GIVES ME A CASH DONATION?
Poetice may receive cash donations on your behalf. The donor will only receive a tax-deductible receipt for this donation if Poetice is properly informed of amount, name, address and email of the donor.
ARE DONATIONS TAX-DEDUCTIBLE?
All donations are tax-deductible and will be receipted by January 31 of the following year by Poetice.
This can be dreadfully daunting. But we’ve done this before:) Let us help!
Please view our ‘GUIDE FOR RAISING SUPPORT’ to help get started!
DO I NEED A PASSPORT?
Yes. It is important to make sure you apply for your passport well in advance of the trip. Passports typically take 4-6 weeks to process. Also, check the expiration date on your passport (you need to renew if your passport will have less than 6 months before expiration upon return from our trip).
If you need more information on passports, visit:
Poetice must have a photocopy of your passport on file. You may submit this with your application. However, if you don’t yet have your passport, please email a photocopy of your passport to email@example.com as soon as you receive it. This must be submitted on or before payment 1 is due (usually 12-16 weeks prior to departure). Acceptable file formats include: png, pdf, or jpg.